THE CHRISTMAS PROJECTS SERIES: 2009
THE BIG IDEA
- Getting friends together to give back to our community during the Christmas season
WHY ARE WE DOING THIS
- To spread the spirit of Christmas to the less fortunate ones and to spread some joy and love to them
TARGET AUDIENCE
- Less fortunate children in Singapore (eg orphanages, hospices etc)
SO WHAT DO WE NEED TO DO?
- Basically, we call up the homes and select 3 (preferably the most needy ones) and commit to visit them during the Christmas week (suggest 20-23 Dec) evenings to play with them, distribute Christmas gifts, talk to them..basically be a friend to them! We can also find out before hand if the home has any particular needs..for eg, they might need books, old textbooks or even clothes for certain sizes..so, what we'll do is to set up an IN-KIND donation drive to fulfill their needs.
DRAFT PROGRAM OUTLINE
7pm - Gather at selected home
730pm - Ice-breaking games
8pm - Christmas Sing-Along with action
820pm - Gift Distribution
830pm - Christmas Carols
845pm - Draw A Christmas Contest
915pm - Christmas Contest Awards
920pm - Final Christmas Dance!
930pm - Off To Bed!
PROPOSED VISIT DATES
- These are the proposed dates; actual number of visit days will depend on how many visits we can commit. Also, we will have a team rotation system, so everybody will not be stressed outJ
20 (Sun), 21 (Mon), 22 (Tues), 23 (Wed) Dec 2009
Okay what you see below is just the proposed dates for major meetings for team I/Cs and 2I/Cs - As all of you will be involved in a team, you will also have to go for separate team meetings to brainstorm and plan how you’re going to achieve your team’s objectives. So, in short, more meetings required for the team leaders. The rest of the team members need only attend the major meetings.
PROPOSED MAJOR MEETING DATES
27 Nov (General meeting for working committee I/Cs and 2 I/Cs)
6 Dec (to confirm details again)
13 Dec (rehearsal + packing of gifts)
20 Dec (depending on the number of homes we are visiting, this could be the actual event day or a day reserved for rehearsals)
Okay, to make things easier for everybody, please indicate your preferences in your reply email to thechristmasprojects@gmail.com to volunteer at the teams you would like to be involved in: eg 1st choice program, 2nd choice home liaison and 3rd choice gift distribution. Any questions, let us know.
THE TEAMS
Home Liaison Team
- Call homes and liaise with the principal
- Manage the homes' expectations on what we will be delivering/doing
- Conduct needs survey with the homes to find out what do they need (working closely with the Donations Team for the donation drive)
- Confirm activities with the homes (working closely with the Program Team to customise activities for each home)
- Home profile (this is very important and sensitive as we want to have as much info as possible about the homes before we plan the program. for example, # of children in the home (work with the Gifts Distribution, Program and Donation Teams), age groups of the children (work with the Program and Donation Team), race profile of home (work with the Program and Gift Distribution Teams)
Additional Notes: Basically, the home liaison team is the NERVE CENTRE of this project, which all the activities revolve around your team's input. We need people with: good PR skills, a detailed and meticulous nature and possess a very good ear for listening. Note that this team will be working harder than the rest in the beginning due to the nature of work - the need to chase, assess and confirm information for the other teams. In short, you screw up, we screw up...!
Program Team
- Planning and executing the Christmas carolling session, manpower, props etc
- Planning and executing ice-breaking games, manpower, props etc
- Planning and execution the mini contest
- All other activities we are going to do in the homes
Additional Notes: You are the ENERGY of the group - you breathe life in the things we are going to do and craft the experience the kids are going to receive! Enough said...in short, you're the party people! We need people who are: lively, full of ideas and spontaneous! You can be a little crazy, and we'll love that too!:)
Gifts Distribution
- Propose gifts for homes (working with the Home Liaison team)
- Get quotation from supermarkets
- Purchase gifts
- Plan and execute the gift packing session (all volunteers will help)
- Storage of gifts
- Actual day transportation of gifts to the homes
Additional Notes: You are the Santa Clauses that will make the kids' heart swell with delight and to complete the Christmas treat! Run along, boys! (Yep, girls are welcome too!)
Donation Team
- Work out what do we need to get (working closely with the Home Liaison Team)
- Plan and execute the donation drive (working closely with the Volunteer Team)
- Storage of donation items
- Allocate what homes get which items (working closely with the Home Liaison Team)
- Actual day delivery of donation items
Additional Notes: Need we say more? You are the NEEDS FULFILLERS - the homes will be a better place to live in and the children will be happier with their needs fulfilled. You are: resourceful, someone who says never-say-die when you're stuck in a situation (ie not enough donation items) and you love getting things for free:)
Volunteer Team
- Recruitment drive
- Allocation of volunteers to form sub-committee for each team (Team I/Cs can bring in their own members too)
- Allocation of event teams for each day (for eg, must have a good mix of adults and youths, if certain particular homes have more Indian children, we need to allocate more Indian volunteers and other sensitive details like that)
- Scheduling (ie who can make it, who cannot make it, replacement volunteers to fill in the gaps)
- All other administration stuff (eg compiling of spreadsheets for attendance, etc)
Additional Notes: You are the BACKBONE of the team - without enough volunteers, the whole project will be under-resourced and people will get stressed out. You are also: a problem solver, meticulous and well-organised. We need people like you to run big things!
Okay, thats about it. We hope you can be part of this exciting Christmas project - make a difference this December!
Cheers,
The Christmas Projects Series: 2009 Team:)
PS: If you're interested, or would like to find out more, reply to: thechristmasprojects@gmail.com anytime and we'll get in touch with you.